Departments and employees

On the Organization structure page, you can set up departments: create accounts for employees, assign them to departments and sub-departments, and appoint managers.

  1. Creating accounts
  2. Editing and deleting accounts
  3. Managing departments
  4. Transferring employees between departments

Creating accounts

To create an employee account, open the Organization structure page, then click at the bottom of the column and select Add a person.

Required information:

  • Name and Last name, which will be visible in the shared address book, in chats, and in the department structure.

  • Birth date.

  • Gender.

  • Login that the employee will use to log in to Yandex.Connect, which will be this person's email address (for example, login@example.com).

  • Password for logging in to Yandex.Connect and One more time to confirm the password.

By default, the employee will be assigned to the department that was selected when you clicked Add a person. You can change the department in the window where you add the employee. You can also add contact information that you want to be visible on the employee profile: Skype login, social network pages, and so on.

Editing and deleting accounts

To change or delete an employee's account:

  1. Open the Organization structure page and choose an employee from the list.

  2. Click in the employee profile and select an action:

    • Edit — to edit any of the fields, except the login.

    • Manage aliases — to add or remove aliases for the employee's mailbox.

    • Change password — to set a new password for the employee.

    • Block user — to block the account without deleting it. The employee will not be able to use Yandex.Connect services, but all information associated with the account will be saved.

    • Grant admin rights — to give the employee rights to manage departments, other employee accounts, and company settings. To revoke rights, select  → Revoke admin rights.

    • Delete — to permanently delete the employee's account and all related data, including emails, files on Yandex.Disk, appointments on Yandex.Calendar, and so on. You won't be able to reactivate the account or restore data after deletion.

Managing departments

To create a department at any level of the org structure, click at the bottom of the column and select Create a department.

In the window for creating a department, enter the following settings:

  • Name of the department, from 2 to 40 characters.

  • Email address for the department (for example, “managers@example.com”). The department email address is used for quickly adding the entire department as email recipients, in a Yamb chat, or in a list for accessing a folder on Disk.

    The address must have at least 3 characters. It can consist of numbers, Latin letters, underscores, and hyphens (but it can't begin or end with a hyphen).

When creating a department, you can change the parent department that is set by default. If you leave Parent department empty, the new department will be created inside the All employees department.

After you've created a department, you can change the name or description, or appoint a different department manager. You can also move it up or down a level. To do this, select the appropriate item in the department properties:

Transferring employees between departments

To move employees to a department, select this department in the org structure and click at the bottom of the column for this department. In the menu, choose Transfer people.

The Transfer people to window opens. Here you can list all the employees you need to move (begin typing the name or last name, and choose from the suggestions).