Getting responses

You can view responses in Yandex Forms, download them as a file or save them to Yandex Disk.

To receive form responses at your email, set up integration with Yandex Mail.

Viewing responses

  1. Select the form and open the Responses tab.

  2. Select the answer display format:

    The tab displays the questions and answer statistics. You can see how many answers each question has. For multiple-choice questions, you can see the vote distribution. You can see the statistics only for the whole survey period.

    The tab displays a sequence of answers. Answers are loaded as you scroll down the page. You can collapse or expand an answer by clicking or .

    To share an answer, click to copy the link. The link to the answer is available to:

    • Authorized users.
    • Form creators and users with editing rights to the form.
    • Author of the answer.

    The tab displays a table with answers: rows correspond to the survey ID, while columns correspond to questions in the form.

  3. To select answers for a specific period, click For all time , set the start and end of the period, and click Apply. The data on the  Timeline and  Table tabs will be updated. There is no filtering on the  Statistics tab, so statistics will be shown for all time.

  4. To select answers to certain questions, click All questions, select the questions you need from the list and click Save. The data on the  Statistics and  Timeline tabs will update.

Downloading answers

Before downloading, select and filter the list of answers as described in Viewing responses.

  1. Click XLSX with additional fields and select a format to save form responses: XLSX, CSV, or JSON.

    Response creation times may differ between the XLSX file and the Yandex Forms interface.

    Yandex Forms displays times in your local time zone. The XLSX file uses Moscow time (UTC+3).

  2. You can also select additional fields to be displayed in the file with the responses:

    • User info: Contains the user's first name, last name, date of birth, gender, username, and email address, if specified.

      Personal data is available only when the form is completed by Yandex Forms for Business users.

    • Response ID: Contains the response ID.

    • Date the response was created: Contains the date and time when the form response was created.

  3. Click  Download.

    The file with answers will be saved to your computer.

If you logged in to Forms for Business via an identity federation, saving answers to Yandex Disk is unavailable.

  1. Click XLSX with additional fields and select a format to save form responses: XLSX, CSV, or JSON.

    Response creation times may differ between the XLSX file and the Yandex Forms interface.

    Yandex Forms displays times in your local time zone. The XLSX file uses Moscow time (UTC+3).

  2. You can also select additional fields to be displayed in the file with the responses:

    • User info: Contains the user's first name, last name, date of birth, gender, username, and email address, if specified.

      Personal data is available only when the form is completed by Yandex Forms for Business users.

    • Response ID: Contains the response ID.

    • Date the response was created: Contains the date and time when the form response was created.

  3. Enable the Save to Yandex Disk option.

    To save attachments to Yandex Disk along with answers, enable the With attachments option.

  4. Click  Download.

    The file with answers will be saved to Yandex Disk and open in the Yandex Disk online editor. If your browser settings prevent opening new tabs, a link to the saved file will appear on the screen.

    You can find the attached files in the Yandex.Forms/<Form_ID>/Files folder on Yandex Disk.

You can access the answers saved on Yandex Disk from any device and share them with other users. For more information about Yandex Disk, see Help.

Getting files that are attached to a form

You can view the form's attachments in the list of responses on the  Timeline tab or save them to Yandex Disk:

  1. Open a list of responses as described in Viewing responses.

    Files attached to a response are available via links only to the employees who have edit rights to the form. These files can't be downloaded automatically using robots or scripts.

  2. Find the response you need in the  Timeline tab and click the link with the name of the attached file. You can view the file in a browser or download it to your computer.

    If you send a file link to another user, they will need to log in to their Yandex account to view the file.

    Attached files are stored on the Yandex Forms server for 3 months. After this period, the files will be deleted. We recommend that you save the files to Yandex Disk or download them to your computer.

Save form responses to Yandex Disk as described in Download. You can find the attached files at Yandex.Forms/<Form_ID>/Files.

Yandex Disk stores files for an indefinite time. To download or share a file, select it and click  Download or  Share in the top panel.

Archiving responses

Form responses are automatically archived if you haven't viewed or downloaded them in more than three months. Form responses aren't archived in Yandex Forms for Business.

After archiving, you can view the list of responses, download them in a file, or save them to Yandex Disk. Note that it will take several minutes to retrieve the responses from the archive.

Deleting responses

You can't delete form responses in Yandex Forms. If you want to delete all received responses and use the same form again, create a copy of the form:

  1. On the top panel of Yandex Forms, select My forms.

  2. Select the form and hover over it.

  3. Click the and select Copy. All questions and settings will be moved to the new form, but without the old responses.

  4. At the top of the page, you'll see a notification that the form has been copied. Click Go to form.

  5. Share a new link to the form.

Previous
Restricting form completion
Next
Editing, moving, or deleting a form