Selecting a page access type

Choose the page's access type to control who can view and edit it. You can grant access only to users who are members of your organization.

Access type defines who can view and edit the page's resources, which include files and dynamic tables.

By default, top-level pages have the All staff employees access type, and newly created subpages are assigned the Same as parent page access type. For more information on the page hierarchy, see Yandex Wiki structure.

To check who can access the page:

1. At the top of the page, click the button showing the current access type, such as All staff employees

   An organization administrator can change the page settings even if they don't have access to that page. To do this, click Go to settings.

2. Select the type of access:

   • All employees: All employees of your organization.

   • Some employees: Specify users or groups to give them access.

     The list already includes the page author and co-authors. You can't change them in this section. To change the page's authors, go to Authors. To learn more, see Changing page authors.

   • Same as parent page: The page will have the same access settings as the parent page: How pages inherit access from the parent page.

     You can only set this access type for pages below the first level. To learn more, see Yandex Wiki structure.

3. Click Save.

Users who have no access to the page will not be able to view and edit it. You can also allow users to view the page without edit access: Prohibiting page editing.

How pages inherit access from the parent page

Here's what a page with Same as parent page access inherits from its parent:

• Access type: All employees or Some employees.
• List of users and groups with access to the page.
• Authors: They'll be added to the subpage's list of authors.

What happens if you delete the parent page

• If the parent page is located in the middle of a cluster, such as wiki.yandex.com/page/subpage/, deleting it makes the subpage inherit access from the top‑level page: wiki.yandex.com/page/.

• If you delete the top-level parent page (wiki.yandex.com/page/), the subpage is assigned the same access type as its parent page, such as All staff employees.

  The service has a technical limitation: when a top‑level parent page with the Some employee access type is deleted, access to the pages inheriting its settings remains only with the authors. To ensure other users and groups retain access to the subpages, reapply the old access settings manually.

What happens if you move a subpage

When moving a page with the Same as parent page access type, you need to configure its access settings:

• Link to new parent: The page will inherit access settings from the new parent page.

• Keep as is: The page will have the same access type as its current parent, for example, All employees.

  If the parent page has the Some employees access type selected, the users and groups from that list won't be copied when the page is moved. To keep the current access settings, change the access type and add users manually before moving the page.

Creating an invite link for a page

A page author can use an invite link to quickly share access to the page with other users. This method doesn't support access inheritance, so the cluster structure will remain hidden.

To create an invite link:

1. Open a Wiki page and click Share on the top panel.

2. In the Share the link to this page window, click Create.

3. Select a validity period for the invite link:

   • Day
   • Week
   • Month
   • 3 months
   • Year

   You can adjust this period at any time as long as the link is valid.

4. Copy the link by clicking and share it with your colleagues.

To delete an invite link, click at the top of the window. Deleting the link won't revoke the access it provided. Users with access can still open the page with a direct link after the invite link was deleted.

Managing the list of users with access by link

To view and edit the list of users who gained access via the invite, click Share and expand the Users with access by link list:

• To revoke access for a specific user, hover over their name and click .

• To revoke access for all users, to the right of the list, click → Remove everyone.

Getting access to a restricted page

You can request access if the page's author has restricted it.

1. Open the page that you want to access.

2. Please explain in the comment box why you need access. If you want to request access for a group of users, make sure to specify this.

3. Click Request access.

You'll get access to the page after the page authors approve your request.

If the page's author no longer works at the organization, you can still submit an access request. Your request will be handled by your organization administrator who can change the page's access settings.

Prohibiting page editing

By default, all users with access to the page can edit it. You can make the page read-only if you are its author:

1. Open the page.

2. In the top-right corner of the page, click Actions and select Settings.

3. In the Page settings window, select Only the authors can edit the page. Users with access to the page can view it, but they can't edit it.

See also

• Moving a page